UK invoice template for tradespeople
A clear invoice gets you paid faster. In the UK an invoice needs a few essentials, and if you're VAT registered there are extra details HMRC expects to see.
Your logo and colours on matching quotes, invoices, leaflets and business cards.
Design yours in Brand Studio — £59What to include
- A unique invoice number and the invoice date
- Your business name, address and contact details
- Your customer's name and address
- A description of the work, with dates supplied
- Amounts, total due and payment terms
- If VAT registered: your VAT number, VAT rate and VAT amount
- Limited companies: registered name and company number
How to fill it in
- 1Add your logo and business details once.
- 2Fill in the customer and the job.
- 3List the work and materials with prices.
- 4Add VAT if you're registered, and your bank details.
- 5Send it with clear payment terms, e.g. 14 days.
Common questions
Do I need a VAT number on my invoice?
Only if you're VAT registered — then your VAT number, the rate and the VAT amount must appear.
Can I make invoices with my own branding?
Yes. Brand Studio gives you an editable Word invoice in your colours and logo, and applies the same look to every invoice you send from Toolboxd.
Can invoices be created from a quote automatically?
In Toolboxd, an accepted quote becomes a job, and the job turns into an invoice without retyping anything.
Skip the paperwork altogether
Toolboxd takes you from quote to job, invoice and payment without retyping a thing. 7-day free trial on every plan.